Instructions for Authors

Some Basics

Each author who is accepted for publication in the C&C’21 proceedings will need to go through some simple steps. This page describes these steps.

The most important task is for each accepted author to transform their paper, pictorial, artwork report, poster, tool demo report and graduate symposium submission into the format needed for the C&C21 conference proceedings. To do this you, the authors, can continue to work in either Microsoft Word or LaTeX.

To support you in this process, ACM has been working hard to create a usable and accessible experience for Microsoft Word authors, while adding new features to archival formats. More information about this and how ACM prepares publications can be found at https://www.acm.org/articles/pubs-newsletter/2019/blue-diamond-mar-2019#3.

At the same time, ACM continues to revise the Primary Article Templates for LaTeX authors, to improve their usability, functionality, and accessibility. To ensure 100% compatibility with The ACM Publishing System (TAPS), please restrict the use of packages to the list of approved LaTeX packages when using the Primary Article Template to your document.

You can find more background information about ACM processes at the bottom of this page.

A Reminder of Your Submission Process so far

So far, you have completed STEP 1 and STEP 2.

During STEP 1, all authors submitted manuscripts for review in a single column format. Authors using Microsoft Word wrote papers using the Submission Template (Review Submission Format), and no additional formatting was required. Authors using LaTeX wrote papers using the latest version of the Primary Article Template – LaTeX,, and used the “manuscript” call to create a single column format.

During STEP 2, all authors submitted their papers, pictorials, artwork reports, posters, tool demos and graduate student symposium submissions for review.

Now, your submission has been accepted. Again, congratulations. You are now at STEP 3.

Preparing Your Accepted Submission for Publication

STEP 3 for authors using Microsoft Word: Upon acceptance, you will receive an email notification to download the ACM Primary Article Template – Microsoft Word. Please choose the correct template version based on your platform: [MAC 2011MAC 2016, or Windows] and save the .zip file to your local machine. Open the zip file and save the template file to your machine and then follow these instructions to attach the ACM Article Template to your accepted submission version and prepare your revised submission (still in single-column format) for validation.

STEP 3 for authors using LaTeX: Proceed directly to step four.

STEP 4: To submit your source file (either in WORD or LaTeX) for production processing, you will receive an email notification with instructions to upload your Camera Ready (finalized) source file set to The ACM Publishing System (TAPS). Please make sure that you and your authors approve tapsadmin@aptaracorp.awsapps.com in their email settings to ensure that all messages from TAPS are received. Download these instructions for the information on how to use TAPS. TAPS will process your paper and auto-generate proofs of your article for your review. Final review and approval of your submission rests with the C&C’21 Publication Chair.

The output formats (the traditional PDF proof and a new HTML version) provide enhanced accessibility, responsive formatting, and reusable components (i.e., extractable math) within the HTML output.

Note: While you may need to make corrections to the output in TAPS, you MUST revise the file which was uploaded to TAPS. This means you may not reupload new versions from your locally kept source files.

LaTeX Collaborative Authoring Tool on Overleaf Platform

ACM has partnered with Overleaf, a free cloud-based, collaborative authoring tool, to provide an ACM LaTeX authoring template.

  • Overleaf is a collaborative platform: Authors can easily invite colleagues to collaborate on their documents. 
  • Authors can write using ‘Rich Text mode’ or regular ‘Source Mode.’ This is useful for cross-disciplinary collaboration in the cases where some authors prefer to write in LaTeX while others might prefer a Word processing format. 
  • The platform automatically compiles the document while an author writes, so the author can see what the finished file will look like in real time.  
  • The template allows authors to submit manuscripts easily to ACM from within the Overleaf platform.

The ACM LaTeX template on Overleaf platform is available to all ACM authors  at https://www.overleaf.com/gallery/tagged/acm-official#.WOuOk2e1taQ

Best Practices

Please see the ACM’s best practices guidelines for Microsoft Word, LaTeX, and The ACM Publishing System (TAPS). These have been compiled and will be updated regularly to serve as a reference to help authors prepare their text for publication by the most efficient means possible.

If you wish to provide feedback on the templates, documentation, or workflow, please contact production@hq.acm.org:

  1. For Microsoft Word best practices, please see embedded instructions within the formatted 2-column example of the submission template which includes alt-text for floats
  2. LaTeX best practices; also available in PDF
  3. The ACM Publishing System (TAPS) best practices; also available in PDF

Accessibility

ACM is committed to publishing in an accessible format (https://www.acm.org/accessibility) that permits all its readers to have the content presented to them in a thorough and useful way. ACM needs the assistance of its authors to help achieve this goal. It is important that ACM authors provide descriptions for figures in their content so that ACM readers with visual impairment can be given equivalent text-based information for images. Figure descriptions are complementary to figure captions and should not repeat the same information. Refer to writing figure descriptions for guidance on writing descriptions and insert them into your manuscript in different versions of Word.

Estimating the Formatted Page Count

To estimate the formatted page count, please use the following as a guide:

Estimated Word CountNumber of FiguresNumber of TablesEstimated Formatted Page Count
82005211
79807414
6750329
6310238
5030316
4350325

Seeking Help

Help is always available.

Should you have any questions or issues going through the above steps to transform your submission into the required format, please contact the ACM support directly at acmtexsupport@aptaracorp.com for both LaTeX and Microsoft Word inquiries.

Should you have any more general questions about the C&C’21 conference proceeding and timetable, please contact the Publications Chair directly at publication2021@cc.acm.org.

ACM Production Workflow Background

Microsoft Word: ACM has been working hard to create a usable and accessible experience for Microsoft Word authors while adding new features to archival formats. We have completely changed our approach to the production process to achieve ACM’s goal of a publication portfolio available in flexible formats with accessibility features. More information about the motivation behind this change and how we prepare publications can be found at https://www.acm.org/articles/pubs-newsletter/2019/blue-diamond-mar-2019#3.

Working with volunteers from the SIG and journal communities, ACM has developed a new, easier to use Microsoft Word authoring format and workflow that completely replaces the previous formats that were difficult and unusable. This new approach enables authors to concentrate on their content rather than print output formatting, and alleviates the time needed to prepare the text for submission.

LaTeX: ACM continues to revise the Primary Article Templates to improve usability, functionality, and accessibility as needed. Please review the Primary Article Templates documentation in section 2 of this page for the latest version and update history. To ensure 100% compatibility with The ACM Publishing System (TAPS), please restrict the use of packages to the list of approved LaTeX packages when using the Primary Article Template to your document. The approved package webpage also provides information on how to submit additional LaTeX packages for review and adoption.

Should you have any questions or issues going through the below steps, please contact support at acmtexsupport@aptaracorp.com for both LaTeX and Microsoft Word inquiries.